Any industry that relies on vehicles requires fleet management to properly oversee its fleet, whether it’s in the medical, education, construction, delivery services, or other industries.   

If you are unsure what fleet management is, let’s first understand it in layman’s language.   

Buying or leasing a vehicle is just the beginning. After purchasing vehicles for business purposes, one had to deal with ongoing expenses such as registration, insurance, maintenance, and so on. 

Fleet management is that function that allows businesses to reduce the risks associated with vehicle investment and improve their efficiency, and productivity by having an updated record of the fleet. A fleet management solution facilitates businesses to have a centralized view of all the vehicles within one place, thus reducing the headache of managing vehicles.  

If you want to discover what metrics you can track with a fleet management app, then stay hooked on the blog.

Route Monitoring and Optimization

Fleet management is a challenging and time-consuming task when done manually. Additionally, it does not guarantee accurate monitoring of vehicles. On the other hand, with a fleet management portal by leveraging advanced algorithms it can find the most efficient routes, traffic patterns, and road conditions, thus reducing travel time, and fuel consumption, and boosting customer satisfaction with timely delivery.

Geofencing Alerts

This metric is important when one wants to track when the fleet enters any specific area. It enables setting virtual boundaries (geofence) and receiving alerts and notifications when vehicles enter or exit those boundaries. For instance, if you are having a food delivery business, virtual boundaries can be created across restaurants and delivery zones. So, whenever a food delivery guy enters or exits these areas, you receive alerts in real time. When a delivery driver arrives at a restaurant to pick up an order or when they enter the customer’s delivery area, you can track pickups and deliveries efficiently, ensuring timely updates and smooth operations. 

Enhancing Driver Safety and Monitoring their Behavior

Risky driving behavior can create safety issues, delivery delays, risk of accidents, and related losses. To overcome this, monitoring the driver’s behavior is necessary. Fleet management apps are used to detect drivers’ behavior. These apps use telematics devices, and GPS tracking to monitor driving metrics such as vehicle speed, rapid acceleration, harsh braking, and so on. This tracking enables the identification of areas where driver training or precautionary actions are needed to enhance overall fleet and driver safety. 

Real-time Vehicle Diagnostics

In traditional ways, operators need to contact drivers repeatedly to receive updates and to ensure safe delivery. However, with an efficient fleet management dashboard, accessing fleet monitoring status gets easier, and vehicle health updates are shared much more quickly. This visibility into the movement of the fleet aids in making prompt decisions in case of unforeseen circumstances. Not only this, with a centralized dashboard, vehicle conditions can be tracked. Data related to equipment, transmission, and battery can be accessed to prevent breakdowns, reduce operational costs, and improve fleet performance.

Fleet Expense Management

All the expenses that are incurred while maintaining a commercial fleet are included in the fleet expenses. These fleet-related expenses can be tracked such as fuel consumption, maintenance, toll fees, parking fees, repairs, insurance, and all other operational expenses. While these are unavoidable expenses, effective management can help minimize these costs and ensure that resources are used efficiently. For instance, fuel costs are unavoidable but monitoring fuel usage and implementing fuel-saving measures can help reduce overall fuel expenses.

Summing Up

Monitoring a fleet manually can be a challenging and time-consuming process. However, with a fleet management application, you can easily track vehicles with just a simple login. This eliminates the pain of manual monitoring and helps optimize fleet performance and enhance overall efficiency.  

We at Canopus Infosystems understand the importance of data-driven insights for better fleet management. Businesses can get access to essential metrics including asset performance, asset location, compliance reporting, and expenses all in one place. With our plethora of knowledge and years of expertise in application development, you can rely on us for comprehensive and efficient fleet management solutions.


3 mins read


Gaurav Goyal

He is the Chief Technical Officer and Co-Founder at Canopus Infosystems Pvt Ltd. He completed his graduation in Computer Programming in 2003 and has experience in managing data science teams, quantitative research, and algorithmic trading. He’s a proven track record in specialties like robust statistics, machine learning, large data analytics... with excellence and delivered 500+ projects to 200+ clients with his teams.

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